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Operations Assistant

Organization

Kinectrics ArcWear

Description

Exciting opportunity to join the expansion of the Kinectrics Arcwear Division facility in Louisville, KY. We are in need of someone who is organized, detail oriented and adaptable to meet the changes business needs and assignments to provide support services for the department staff including the Service Line Manager, Project Manager, Business Analyst, and others as required.

Responsibilities:

Provide support for project administration and documentation. Manage project administration with project leaders and department managers.
Provide support to the Business Analyst by assisting project leaders with planning projects, setting up sales orders, and billing plans.
Prepare spreadsheets, graphs, charts, presentations, processing correspondence and other written material and for composing and/or processing of correspondence.
Use of electronic calendar, mail processing, travel, conference and meeting arrangements, processing expense reports, cheque requisitions and invoices, minute taking, use of time management principles, preparation of presentation material, information management, maintenance of a follow up system and handling of information and documents which may include commercially sensitive data.
Provide clerical/administrative support to group, including paper and electronic filing of information including expense reports, document filing/records management, typing correspondence, distribution of mail, preparation of shipping documentation, forms, memoranda, reports, minutes, and other data from dictation, handwritten notes, or own notes, etc.
Provide support with Client Care, coordinating and scheduling Contractor work. Help organizing interdepartmental activities (safety meetings, QA alignments, HU reports, lab scheduling calendars, etc.).
Plan and schedule office events, including meetings, conferences, interviews, orientations, and training sessions. Organize travel arrangements.
Assign, check, and provide advice and guidance to staff assigned or delegated to assist in the work activities.
Monitor inventory of office supplies and the purchasing of new material with attention to budget. Ensure office is stocked with necessary supplies and equipment which is operational and properly maintained.
Maintain various manuals, vacation records, and maintain official records for the department.
Ensure correctness and sign correspondence as directed by Service Line Manager.
Other duties as assigned.

Requirements

Qualifications/Requirements:

3+ years of prior administrative assistance experience is required.
Requires a comprehensive knowledge of office administrative processes, practices, procedures, and priority setting.
Requires strong computer skills in software packages such as Microsoft Word, Excel (including creation and use of macros), PowerPoint, SAP, etc.
Demonstrated strong time management skills and ability to achieve results under multiple conflicting priorities, time pressures, and tight deadlines.
Attention to detail/accuracy/thoroughness.
Flexible to adapt to changing requirements.
Ability to work in a confidential capacity and understand the sensitivity of a variety of business documentation.
Ability to read and understand a basic business financial statement is an asset.
Effective interpersonal skills.
Requires proficiency in English grammar and sentence structure to prepare concise and effective correspondence, reports, etc.
Requires proficiency in keyboard operations, storage, and retrieval systems.
Demonstrated ability to conduct tactful and direct communications with internal and external contacts.
Sensitivity to individual’s needs/client service oriented.
Ability to work independently and in a team environment.
Ability to anticipate supervisor’s needs with minimal direction.
Ability to make individual decisions/work independently/exercise initiative.


Type

Full-time

Work Schedule

Set Hours — M-F, 8 hour shift, excluding lunch break (8am - 5pm)

Salary

$18-20/hour

Benefits

Kinectrics Arcwear offers a comprehensive benefits plan which includes medical, dental, vision, life insurances, generous PTO and a 5% match on our 401k plan.

Required Education

High School Diploma — High School Diploma required. Some college preferred.

Work Location

Louisville

Application Process

Apply on Company Careers Site. Click on link to view job and apply: https://careers.kinectrics.com/job-invite/3182.
Kinectrics AES is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

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