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Accounts Payable Specialist

Organization

Transit Authority River City

Description

Supports the work of the Accounting Department through administrative and accounting duties that include word processing, record keeping, bookkeeping, file management, mail distribution and handling office communications.

ESSENTIAL DUTIES AND TASKS:
Manage Office Administration.
Greet and conduct visitors to appropriate department/staff.
Resolve complaints/problems.
Process all incoming mail/packages.
Maintain Accounts Payable files.
Order and maintain office supplies.
Arrange for equipment maintenance.
Provide Accounts Payable services. This work is performed in a moderately noisy office setting.

Receive and input invoices into ERP system
Run checks twice weekly or as needed
Send information to Supervisor for verification
Obtain necessary signatures on checks as required
Separate checks from documentation
Mail checks
Update and maintain department manual
Address Invoice Errors
Find questionable invoice and note problem
Work with CAMM to resolve issues regarding invoice
Expedite the problem solving
Return the corrected information to system for payment
Use mis-match report as a reference for problem solving
Provide Administrative Support for Grant Accounts
Run grant checks as needed
Match grant checks with payment requests
Distribute checks within prescribed timelines
Perform Accounting Functions
Handle payroll tax, banking and direct deposit forms
Prepare 1099 forms
Prepare sales and usage tax forms
Perform Other Duties as Assigned

WORKING CONDITIONS:
This work is performed in a moderately noisy office setting

EFFORT:

Long periods of time sitting in one location. Must be able to speak, hear and see. Occasional walking, stooping, stretching, bending and climbing. Constant handling and fingering.



MACHINES, TOOLS, EQUIPMENT:
Multi-line telephone, computer, printer, calculator, typewriter, photocopy machine, fax machine, shredder

MINIMUM QUALIFICATIONS:
Associate Degree in Business or related field. Three to five years of experience in office management, bookkeeping or administrative work. A combination of education and experience may be substituted when skills are demonstrated. Good communication and interpersonal skills; able to work with diverse populations; able to compose correspondence; must be organized and have strong administrative skills. Must be able to use routine office equipment. Successful performance on pre-employment tests.

Reasonable accommodations may be made for those who are able to perform the essential duties of the job. The incumbent must be able to pass any required drug test. The incumbent must be able to maintain the confidentiality of any information s/he encounters.

SPECIALIZED SKILLS AND KNOWLEDGE:
The incumbent must have computer skills. Experience with the following types of software and/or applications preferred: word processors, spreadsheets, procurement systems, and financial software.

COMPREHENSIVE/AFFORDABLE BENEFITS:
Medical, Dental, Vision, Life and Disability Insurance; benefits begin the first of the month following date of hire
Participation in County Employee Retirement System (CERS) after one year of service
Deferred Compensation Plan ( 403b, 457 Plan, Roth IRA)
Paid Holidays
Paid Sick Leave and Vacation
Tuition Assistance for Eligible Employees
Professional Development
Employee Assistance Program
On-site Fitness Facilities

Requirements

Associate Degree in Business or related field. Three to five years of experience in office management, bookkeeping or administrative work. A combination of education and experience may be substituted when skills are demonstrated. Good communication and interpersonal skills; able to work with diverse populations; able to compose correspondence; must be organized and have strong administrative skills. Must be able to use routine office equipment. Successful performance on pre-employment tests.

Type

Full-time

Work Schedule

No Information

Salary

Salary Varity

Benefits

COMPREHENSIVE/AFFORDABLE BENEFITS:
Medical, Dental, Vision, Life and Disability Insurance; benefits begin the first of the month following date of hire.
Participation in County Employee Retirement System (CERS) after one year of service.
Deferred Compensation Plan ( 403b, 457 Plan, Roth IRA).
Paid Holidays.
Paid Sick Leave and Vacation.
Tuition Assistance for Eligible Employees.
Professional Development.
Employee Assistance Program.
On-site Fitness Facilities.

Required Education

Associate Degree — Associate Degree in Business or related field. Three to five years of experience in office management, bookkeeping or administrative work. A combination of education and experience may be substituted when skills are demonstrated.

Work Location

Louisville

Application Process

www.ridetarc.org

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