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Administrative Assistant

Organization

Xhale Salon Spa/ Me Care Bourbon Infused Bodyline

Description

Serve as the direct contact for 3 companies - 2 Salons and Spa and a Bourbon Bodyline. Ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner. Oversee office logistics and day to day functions of the business. Guest interaction is a part of this position in communicating with vendors as well as internal/external clients.
Show diligence and accuracy in the tracking of inventory, stock and orders.
Mailing and shipping products.
Other administrative tasks as/when required.
Identifying opportunities to improve a business' policies or objectives.
Ensuring a company is operating securely and effectively.
Preparing and reviewing operational reports.

Ability to support both external and internal through accurate reporting.
Analyze materials and personnel needs prior to the onset of each project phase.
Maintain and update all digital and hard copy client contract files.
Establish a safe working environment for team members based on company policies and state and federal workplace laws.
Negotiate contract changes with customers before, during and after each project.
Answer phones and greet visitors.
Schedule appointments and maintain calendars.
Prepare communications, such as memos, emails, invoices, reports and other correspondence.
Write and edit documents from letters to reports and instructional documents.
Create and maintain filing systems, both electronic and physical.
Manage accounts and perform bookkeeping.


Requirements

Ability to multitask and flexibility are a must. Time management, Computer literacy, Organization, Decision-making, and Strategic planning skills
Resourcefulness. Strong written and verbal communication skills.

Type

Full-time and/or Part-time

Work Schedule

Flexible - Will work with applicant

Salary

$12- $22/hr

Benefits

Full time benefits

Required Education

Some college

Work Location

Louisville

Application Process

Please send resume to mdjacobi@me.com

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